BOARD OF SKAMANIA COUNTY COMMISSIONERS

Meeting for Week of March 25, 2008

 

The Board met at 9:15 a.m. on Tuesday, March 25, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair, Paul Pearce and Jamie Tolfree present, for a staff meeting to discuss various projects and scheduling, and to give updates on attendance at various meetings, with no action taken.

 

The meeting was called to order at 10:00 a.m. Tuesday, March 25, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair, Paul Pearce and Jamie Tolfree present, opening with the Pledge of Allegiance.

 

Mary Repar advised of concerns about the Commissioner’s Press Release regarding a letter to the Department of Ecology from two Columbia River Gorge Commission members regarding the Broughton Mill site.

 

Commissioner Tolfree moved, seconded by Commissioner Pearce and motion carried unanimously to approve the Consent Agenda as follows:

1.      Minutes for week of March 18, 2008.

2.      New job description for GIS Coordinator position at Range 21, effective March 11, 2008.

3.      Resolution 2008-09 Planning and Community Development Department Fee Schedule.

4.      Resolution 2008-18 changing Wind River Business Park Fund number from 129.000.000 to 1291.000.000.

5.      Resolution 2008-19 adopting the Community Action Team 2008 Work Plan.

6.      Contract amendment A (E07-153) with Clark Regional Emergency Services Agency changing the expiration date to September 30, 2008 for the FFY 2006 State Domestic Preparedness Program Grant.

7.      Contract amendment #1 with Washington Gorge Action Program changing the payment amount to reflect the actual amount approved in the 2008 Budget for operation of a food bank in Stevenson.

8.      Contract with Truth Verification Service, LLC to provide polygraph services to youth ordered by Skamania County Juvenile Court.

9.      Contract with Jacobs Services, Inc for janitorial services for Title III Firewise Project office space located at 2025 Chapman Avenue at Wind River Business Park.

10.  Contract with Northwest Service Academy to provide an intern for the 2008 Title III Firewise program.

11.  Contract amendment #1 with Aptitude Solutions, Inc amending the project description and scope of work for imaging of Microfilm and Index Books.

12.  2007 Certification of Road Fund Expenditures for Traffic Law Enforcement; 2007 Engineer’s Certification of Fish Barrier Removal Costs; and 2007 Certification of the Annual Construction Report.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to declare the month of April 2008 as National Sexual Assault Awareness Month in Skamania County.

 

Peggy Bryan, Executive Director for Skamania County Economic Development Council gave an update on leases and advised of an upcoming workshop to discuss a request for proposals for the Wind River Business Park.

 

The meeting recessed at 10:20 a.m. Tuesday, March 25, 2008 and reconvened at 10:36 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

 

The Board met with Department Heads from Central Services, Counseling Center, Facilities and Recreation, Planning and Community Development, Public Works, Senior Services, and Administrative Services.   Department Heads presented the following reports, followed by discussion regarding payment of vouchers:

§         Terry Blaisdell, Central Services Director reported on emails, computer replacements, new equipment purchases for various departments, and gave updates on various projects and programs.

§         Darlene Dickson, Senior Services Director advised of personnel issues, revolving fund account issues, and voucher issues.

§         Larry Douglass, Public Works Director reported on the Piper Road Slide, Rock Creek,  rock contract, private road ordinance, Engineering Division, County Road projects, ER&R, Building Department and Solid Waste.

§         Karen Witherspoon, Planning and Community Development Director reported on an upcoming Best Practices in Local Government Permitting meeting, an upcoming WRIA 29A Planning Unit Support meeting, milfoil project, and Planning Commission vacancies.

§         Scott Pineo, Facilities and Recreation Director reported prevention activities, facilities, Bluegrass Festival, Fair, and upcoming events.

§         Marilyn Butler, Administrative Services Director reported on risk management, Wind River Business Park, Public Health Transition Team, personnel, budget, and upcoming meetings.

§         Kirby Richards, Community Health Director reported on chemical dependency, mental health, developmental disabilities, and Public Health Committee.

 

The meeting recessed at 11:15 a.m. Tuesday, March 25, 2008 and reconvened at 11:34 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met in executive session regarding litigation from 11:34 a.m. until 11:45 a.m., with no action taken.

 

The meeting recessed at 11:45 a.m. Tuesday, March 25, 2008 and reconvened at 11:50 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

Following discussion with the Sheriff regarding potential funding from Region IV Law Enforcement Group for the purchase of mobile data for Skamania and Wahkiakum Counties, Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to authorize the Sheriff to sign a System Enhancement Quote and Purchase Addendum from Spillman Technologies, Inc, pending funding approval by Region IV Law Enforcement Group.

 

The Board met in executive session regarding personnel from 11:55 a.m. until 12:15 p.m., with no action taken.

 

The meeting recessed at 12:15 p.m. Tuesday, March 25, 2008 and reconvened at 1:06 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met in executive session regarding litigation from 1:06 p.m. until 1:25 p.m., with no action taken.

 

The meeting recessed at 1:25 p.m. Tuesday, March 25, 2008 and reconvened at 1:37 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

A public hearing was held to consider Ordinance 2008-05 amending Skamania County Code Chapter 2.72 Public Records Procedures, Section 2.72.060 Fees, to allow fees for copies of public records to be set by resolution of the Board of County Commissioners.  There were no comments from the public.  Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve Ordinance 2008-05.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve Resolution 2008-13 Setting Fees for Copies of Public Records.

 

The meeting recessed at 1:43 p.m. Tuesday, March 25, 2008 and reconvened at 5:30 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

A public hearing was held to consider Ordinance 2008-02 amending Skamania County Code Title 12, Chapter 12.03 Private Road Requirements and to consider Resolution 2008-01 adopting Skamania County Road Approach and Private Roads Standards Development Assistance Manual.  Larry Douglass, Public Works Director gave a staff report. The Board advised that written comment submitted past the deadline would not be accepted.  Comments from the public included the need for compliance of pre-existing private roads, variance requirements, driving surface requirements, maintenance agreement, road classifications, and traffic study.  The hearing was closed to public comments.  Following deliberations by the Board, Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve Ordinance 2008-02 with the following changes:

§         12.03.030 Road classifications.  Delete Category 1 Driveway for one home and Category 2 Joint driveway for 2-3 homes.

§         12.03.060 Maintenance.  Third paragraph, last sentence, change the word may to will after Fire Marshall.

§         12.03.090(A) Variances.  Change last sentence to read:  A notice of proposed findings shall be submitted to the Board of County Commissioner’s as a public record on the agenda, and public comment as to the variance shall be taken.

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve Resolution 2008-01 with the following changes.

§         Add the caveat that approach aprons, as designed and created by the County, will take into consideration their effect on private roads and be maintained by the County.

§         Road Maintenance Agreement.  Maintenance Compliance: Add language to allow the public at large to notify the Fire Marshall of a concern.

 

The meeting recessed at 6:16 p.m. Tuesday, March 25, 2008 and reconvened at 9:20 a.m. Wednesday, March 26, 2008, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met in executive session regarding real estate from 9:20 a.m. until 9:28 a.m., with no action taken.

 

The Board participated in a workshop with Public Works to discuss a proposed land use agreement, Piper Road and Slide maintenance, Rock Creek material haul, and change orders for the snow plowing contract, with no action taken.

 

The meeting recessed at 10:02 a.m. Wednesday, March 26, 2008 and reconvened at 10:13 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve vouchers for the period ending March 26, 2008 in the total amount of $119,059.33.

 

The Board participated in a workshop with Planning and Community Development to discuss Milfoil applicator, WRIA 29A funding letter, Comprehensive Plan maps, site analysis application, two Planning Commission vacancies, and updates to the web page, with no action taken.

 

The meeting recessed at 10:52 a.m. Wednesday, March 26, 2008 and reconvened at 11:21 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a workshop with Facilities and Recreation to discuss a receipt system, Wind River Business Park, and Parks and Recreation Master Plan, with no action taken.

 

The meeting adjourned at 11:50 a.m. Wednesday, March 26, 2008.

 

BOARD OF COMMISSIONERS

SKAMANIA COUNTY, WASHINGTON