BOARD OF SKAMANIA COUNTY COMMISSIONERS

Meeting for Week of December 2, 2008

 

The Board met at 9:12 a.m. on Tuesday, December 2, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair, Paul Pearce and Jamie Tolfree present for a staff meeting.  Discussion included scheduling, employee time sheets for payroll, elected official swearing in, retro pay for non-bargaining employees, and 2009 holidays, with no action taken.

 

The meeting recessed at 9:27 a.m. Tuesday, December 2, 2008 and reconvened at 9:58 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met in executive session regarding potential litigation from 9:27 a.m. until 9:49 p.m., with no action taken.

 

The meeting was called to order at 10:04 a.m. Tuesday, December 2, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair, Paul Pearce and Jamie Tolfree present, opening with the Pledge of Allegiance.

 

Commissioner Tolfree moved, seconded by Commissioner Pearce and motion carried unanimously to approve the Consent Agenda as follows, with the exception of Item #5 that was removed:

1.      Minutes for week of November 25, 2008.

2.      Certification of 2009 Property Tax Levies from taxing district for collection in 2009.

3.      Consolidated Grant Application to WA State Department of Transportation for funding for Senior Services Dial-A-Ride Project and fixed route to Fisher’s Landing for 2009-2011.

4.      Consolidated Grant Application to WA State Department of Transportation for funding for the purchase of one rear entry ADA mini-van and one 15-passenger cutaway bus for the Dial-A-Ride Project.

5.      Resolution 2008-61 giving notice that the 2009 Skamania County Preliminary Budget has been completed and placed on file with the Clerk of the Board, and  setting a public hearing for 1:30 PM Tuesday, December 30, 2008 to consider setting 2009 Current Expense and County Road Property Tax Levies and adoption of the 2009 Final Budget.

6.      Resolution 2008-63 joint with Clark and Klickitat Counties appointing Jane Higgins to Position No. 4 to serve as trustee of the Fort Vancouver Regional Library as the Clark County designee for a term expiring December 31, 2015.

7.      Authorization to purchase Win Cams Cost Accounting Management Software System for Facilities & Recreation Department.

8.      Agreement with Cascade Software Systems, Inc for maintenance and system services for Win Cams Cost Accounting Management System for Facilities & Recreation Department.

9.      Interagency agreement with Administrative Office of the Courts to provide funding for reduced or waived fee guardian ad litem services for indigent parties in parenting plan proceedings.

10.  Agreement with Cybernetics for support and maintenance for SAN and Disk-to-Disk Backup servers.

11.  Contract renewal with Toweill Rice Taylor, LLC to conduct land use Hearing Examiner services in unincorporated Skamania County.

12.  Agreement with Nicholette Wilson and Goodwin Dasalla for lease of the Underwood Park rental house located at 991 School House Road in Underwood.

13.  Hold Harmless and purchase agreement with McNealy Excavation, Inc. to remove materials from the stockpile site east of Rock Creek that contains excavated materials from dredging Rock Creek Channel.

14.  Contract with Wilcox and Flegel Oil Company to provide card-lock systems, including billing and maintenance for the fueling sites at Underwood, Stevenson and Prindle Shops.

 

John Carlson, Emergency Management Coordinator reported on monitoring of Mount St. Helens, Piper Road/Rock Creek Landslide, All Hazards Mitigation Planning, Region IV Multi-Agency Coordination, Comprehensive Emergency Management Plan, Clark County American Red Cross, Emergency Management Performance Grant, Washington State Staging Area Working Group, Fire Wise Program, Community Emergency Response Team Program, Local Emergency Planning Committee, National Incident Management System compliance, Mt. Hood Planning Team, and Emergency Operations Center.

 

The meeting recessed at 10:14 a.m. Tuesday, December 2, 2008 and reconvened at 10:35 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

Department Heads presented the following reports, followed by discussion regarding the transit schedule and employee time sheets for payroll, with no action taken.

§         Marilyn Butler, Administrative Services Director reported on the budget and personnel.

§         Karen Witherspoon, Community Development Director reported on the National Scenic Area,  WRIA 29A, environmental health, and Critical Areas Update.

§         Kirby Richards, Community Health Director reported on chemical dependency, mental health, developmental disabilities, and public health.

§         Scott Pineo, Facilities and Recreation Director reported on various facility projects.

§         Larry Douglass, Public Works Director reported on the Piper Road slide, Engineering Division projects, County Road projects, ER&R, and Solid Waste.

§         Darlene Dickson, Senior Services Director reported on policies, personnel, and completion of grant applications for transportation programs.

 

The meeting recessed at 11:13 a.m. Tuesday, December 2, 2008 and reconvened at 11:33 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board discussed employee time sheets for payroll, with no action taken.

 

The Board met in executive session regarding personnel from 11:36 a.m. until 12:17 p.m., with no action taken.

 

The meeting recessed at 12:17 p.m. Tuesday, December 2, 2008 and reconvened at 1:36 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

Johanna Roe, Program Administrator for Skamania-Klickitat Community Network Program presented an overview of Network goals, mission, Board of Directors, and service providers.  She advised that the Network is charged by the state legislature to address specific problem areas in communities advised that they have focused their efforts on child abuse and neglect, teen and adult substance abuse, and domestic violence.

 

The Board discussed various upcoming meetings, with no action taken.

 

The Board met in executive session regarding personnel from 2:18 p.m. until 2:50 p.m., with no action taken.

 

The meeting recessed at 2:50 p.m. Tuesday, December 2, 2008 and reconvened at 9:04 a.m. Wednesday, December 3, 2008, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a meeting with staff to discuss mandates for county business email, with no action taken.

 

The Board participated in a workshop with Administrative Services to discuss the proposed budget letter, telephone maintenance contract, and property liability coverage, with no action taken.

 

The Board met in executive session regarding litigation from 9:45 a.m. until 9:47 a.m., with no action taken.

 

The Board participated in a workshop with Public Works to discuss Rock Creek, Prindle Shop and State Sheds, Solid Waste work schedule, and updates on the Regional Mobility grant, with no action taken.

 

The meeting recessed at 10:00 a.m. Wednesday, December 3, 2008, and reconvened at 10:11 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a workshop with Facilities and Recreation to discuss the Search and Rescue building, custodial schedule, Courthouse electrical upgrade, and modification of the Exhibit Hall to create a dance studio, with no action taken.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to authorize the Facilities and Recreation Director to exceed the $2,500 debit card limit for the purchase of a dance floor.

 

The meeting recessed at 10:30 a.m. Wednesday, December 3, 2008, and reconvened at 10:38 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a workshop with Community Development to discuss the web site and flood control, with no action taken.

 

The meeting recessed at 10:55 a.m. Wednesday, December 3, 2008, and reconvened at 1:42 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a workshop to discuss health insurance, with no action taken.

 

The meeting recessed at 2:55 p.m. Wednesday, December 3, 2008, and reconvened at 9:30 a.m. Thursday, December 4, 2008, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met in executive session regarding personnel from 9:30 a.m. until 9:48 a.m., with no action taken.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve vouchers for the period ending December 4, 2008 in the total amount of $309,035.00.

 

Commissioner Tolfree moved, seconded by Commissioner Pearce and motion carried unanimously to approve an expenditure of funds up to $6,000 for an appraisal for a potential affordable housing project.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve Resolution 2008-61 giving notice that the 2009 Skamania County Preliminary Budget has been completed and placed on file with the Clerk of the Board, and setting a public hearing for 1:30 PM Tuesday, December 30, 2008 to consider setting 2009 Current Expense and County Road Property Tax Levies and adoption of the 2009 Final Budget.

 

The meeting recessed at 10:03 a.m. Thursday, December 4, 2008, and reconvened at 10:12 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board discussed health insurance, with no action taken.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve Resolution 2008-70 setting hours of operation for departments/offices operating on four-day work weeks, for departments/offices operating on five-day work weeks, and repealing previous resolutions.

 

The Board discussed appointments for Washington Gorge Action Programs Board of Directors, with no action taken.

 

The meeting recessed at 10:57 a.m. Thursday, December 4, 2008, and reconvened at 11:07 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board discussed health insurance, with no action taken.

 

The Board met in executive session regarding personnel from 11:10 a.m. until 11:14 a.m., with no action taken.

 

The Board continued discussion of health insurance, with no action taken.

 

The Board met in executive session regarding personnel from 11:32 a.m. until 11:34 a.m., with no action taken.

 

The meeting adjourned at 11:34 a.m. Thursday, December 4, 2008.

 

BOARD OF COMMISSIONERS

SKAMANIA COUNTY, WASHINGTON