BOARD OF SKAMANIA COUNTY COMMISSIONERS

Meeting for Week of March 11, 2008

 

The Board participated in an Elected Official Retreat from 10:00 a.m. until approximately 2:00 p.m. on Monday, March 10, 2008 at the Forest Service Training Center, 171 Martha Creek Road in Stabler.

 

The Board met at 9:23 a.m. on Tuesday, March 11, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair and Jamie Tolfree present, for a staff meeting to discuss various projects and scheduling, and to give updates on attendance at various meetings, with no action taken.

 

The meeting was called to order at 10:00 a.m. Tuesday, March 11, 2008 at the Commissioner’s Meeting Room, 240 NW Vancouver Avenue in Stevenson, with Commissioners James D. Richardson, Chair and Jamie Tolfree present, opening with the Pledge of Allegiance. 

 

Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to approve the Consent Agenda as follows:

1.      Minutes for week of March 4, 2008.

2.      Acknowledge receipt of Claim for Damages from Brenda Lex.

3.      Resolution 2008-15 rescinding all previous Debit/Credit Card Policy resolutions and authorizing a new Skamania County Debit/Credit Card Policy to include Superior Court-Juvenile.

4.      Resolution 2008-16 assigning CRP number for Ryan Allen Road Structural Overlay Project.

5.      Resolution 2008-17 assigning CRP number for Hot Springs Avenue Grind and Overlay Project.

6.      Agreement with the Department of Fish and Wildlife for lease of office space within Building #2025 at Wind River Business Park.

7.      Memorandum of Understanding between Wind River Business Park and Title III Firewise Program for use of office space within Building #2025 at Wind River Business Park.

8.      Contract with Brian Bea, PA-C to provide medical care to inmates of the Skamania County Jail.

9.      Contract amendment #1 with Olson Engineering, Inc to increase the amount by $1,000 to include reimbursable items that was inadvertently omitted from the original contract for engineering services for Rock Creek Community Services Center.

10.  Contract renewal with Nickolyn Myers to serve as volunteer host for Big Cedars Campground.

11.  Contract with Gordon, Thomas, Honeywell, Malanca, Peterson & Daheim for labor negotiations consultant services for 2008.

12.  Contract with James Dean Construction for supply and delivery of crushed aggregate to various stockpiles.

 

Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to award the bid for the purchase of one Motor Patrol Grader to The Halton Company of Portland, OR for the total amount after trade-in of $117,636.87.

 

A request from Facilities and Recreation to declare horse stall door panels and wall/divider panels surplus was tabled until Thursday, March 13, 2007.

 

Commissioner Tolfree moved, seconded by Commissioner Richardson and motion carried to accept the donation of nine new computers from CAM Development to be used in the after school and school age youth recreation programs, and direct the Director of Facilities and Recreation to write a letter of thanks to CAM Development.

 

The meeting recessed at 10:18 a.m. Tuesday, March 11, 2008 and reconvened at 10:35 a.m. the same date, with Commissioners Richardson and Tolfree and present.

 

 

The Board met with Department Heads from Central Services, Counseling Center, Facilities and Recreation, Planning and Community Development, Public Works, Administrative Services, and WSU Cooperative Extension.  Department Heads presented the following reports, followed by discussion regarding Piper Road Slide, Firewise mapbooks, vouchers, upcoming Department Head Retreat, and new payroll system:

§         Ole Helgerson, WSU Cooperative Extension Agent reported on the Firewise project, Horizons project and staffing.

§         Darlene Dickson, Senior Services Director advised of upcoming interviews for staffing vacancies and reported on the nutrition program, new transit schedule and increased workload.

§         Scott Pineo, Facilities and Recreation Director reported the Big Brothers/Big Sisters program, Parks and Recreation Master Plan, Search and Rescue building, Wind River Boat Ramp, opening of county parks, and Fairgrounds activities.

§         Karen Witherspoon, Planning and Community Development Director reported on the pending application list, Milfoil project at the mouth of Wind River, Swift Interim Zoning extension, and upcoming WRIA 29A Planning Unit Support meeting.

§         Larry Douglass, Public Works Director reported on the Piper Road Slide, Rock Creek,  rock contract, private road standards, Engineering Division, County Road projects, ER&R, Building Department and Solid Waste.

§         Terry Blaisdell, Central Services Director reported on emails, computer replacements, new equipment purchases for various departments, and gave updates on various projects and programs.

§         Kirby Richards, Community Health Director reported on chemical dependency, mental health, developmental disabilities, and Public Health committee.

§         Marilyn Butler, Administrative Services Director risk management, Wind River Business Park water rights applications, personnel, budget, and upcoming meetings.

 

The meeting recessed at 11:44 a.m. Tuesday, March 11, 2008 and reconvened at 1:44 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met with the Auditor, Treasurer and Director of Administrative Services to discuss errors in the 2008 Budget.  Following discussion the following motions were made:

§         Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to add $13,850 to Sheriff’s budget (0010.230), increasing the capital line item 595.210.640 for Machinery and Equipment from $23,900 to $37,750, with the bottom line remaining the same.

§         Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to make changes to Title III Firewise budget 1300.030.000 as detailed in the February 25, 2008 memo to the Board from the Director of Administrative Services.

The Board directed the Director of Administrative Services to prepare a document for signature by the Board detailing corrections to scrivener’s errors remaining in the 2008 Budget.

 

The Board participated in an annual joint workshop with the Planning Commission to discuss the general process on legislative issues, priority task list, and long range planning projects, with no action taken.

 

The meeting recessed at 3:30 p.m. Tuesday, March 11, 2008 and reconvened at 9:22 a.m. Wednesday, March 12, 2008, with Commissioners Richardson and Tolfree present.  Commissioner Pearce joined the meeting at approximately 10:00 a.m.

 

The Board participated in a workshop with Public Works to discuss the Home Valley Pit, Rock Creek fill materials, and Hot Springs Avenue funding, with no action taken.

 

The meeting recessed at 10:23 a.m. Wednesday, March 12, 2008 and reconvened at 10:40 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

The Board participated in a workshop to discuss Malfait Park, Broughton Resort proposal, and High Lanes, with no action taken.

 

The Board participated in a workshop with Facilities and Recreation to discuss boat ramp enforcement, surplus sales, status of various projects, and Earth Day cleanup, with no action taken.

 

The meeting recessed at 12:25 p.m. Wednesday, March 12, 2008 and reconvened at 1:56 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a workshop with Administrative Services to discuss Wind River Business Park, with no action taken.

 

The meeting recessed at 2:18 p.m. Wednesday, March 12, 2008 and reconvened at 2:35 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board participated in a workshop with the GIS Committee, with no action taken.

 

The meeting recessed at 3:06 p.m. Wednesday, March 12, 2008 and reconvened at 3:30 p.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

The Board met in executive session regarding potential litigation from 3:30 p.m. until 3:28 p.m., with no action taken.

 

The meeting recessed at 3:28 p.m. Wednesday, March 12, 2008 and reconvened at 9:38 a.m. Thursday, March 13, 2008, with Commissioners Richardson, Pearce and Tolfree present.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to approve vouchers for the period ending March 13, 2008, 2008 in the total amount of $85,722.15.

 

Walt Loehrke, Columbia River Gorge Commission (CRGC) member reported on the CRGC meeting of March 11, 2008.  Discussion included the proposed Broughton Resort project, Management Plan amendment, and tourism in the Gorge.

 

The Board participated in a workshop with Noxious Weed Control to discuss a request to waive policy requirements to allow Natural Resource workers to exceed the 1000 work hour limit, and tracking of revenues for grant administration fees, with no action taken.

 

The meeting recessed at 10:13 a.m. Thursday, March 13, 2008 and reconvened at 10:40 a.m. the same date, with Commissioners Richardson, Pearce and Tolfree present.

 

Commissioner Pearce moved, seconded by Commissioner Tolfree and motion carried unanimously to create a GIS Coordinator position, with review of the position in two-years, under the Commissioners budget with direct supervision by the Assessor and housed in the Assessor’s Office; and further approve a draft job description and set the salary equal to the Central Services Computer Technician position, with said position filled by special assignment of Rick Hollatz, allowing him full rights to return to his current position of Engineering Technician III in the Public Works Department; and further establish a GIS Committee chaired by the Assessor and tasked with establishing a 2008 budget as soon as practicable.

 

The Board participated in a staff workshop to discuss Hemlock Dam removal and the proposed Cascade Locks casino, with no action taken.

 

The meeting adjourned at 11:03 a.m. Thursday, March 13, 2008.

 

BOARD OF COMMISSIONERS

SKAMANIA COUNTY, WASHINGTON